Employment Opportunities

Request for Proposals Number: RFP-2011.007

MEETING MANAGEMENT SOFTWARE SOLUTION

Issue date: January 20, 20120
Closing Time: Proposal must be received before 4:00 Pacific Time on February 7, 2012
Background and Summary of the RequirementsThe Islands Trust is seeking proposals from proponents for the supply, installation, delivery of user training, hosting, and on-going maintenance and support of a meeting management software solution.

The meeting management software solution the Islands Trust is seeking would provide the following:

• simplify and automate all aspects of the meeting process for all Islands Trust meeting bodies;
• flexibility to allow for the different approval streams and decision making processes. As well as satisfy the varying meeting requirements for different bodies;
• handle all aspects of the meeting process including agenda preparation, agenda approval, agenda production, meeting recording, notification to staff regarding follow-up actions required and all relevant web-posting steps;
• agendas in an accessible format for review and downloading by trustees and staff during their meetings;
• flexibility to accommodate meetings in locations that may not have internet connection or that may not have a reliable power supply;
• allow for addition of new and emerging technology and electronic features such as audio and/or video recordings of the meetings tied to the minutes;
• a seamless interface with our website for a user friendly and easily searchable public database of all agendas, documents, and minutes

Click here to view the Request for Proposal document.

Click here to view the Request for Proposal document.

Click here to view additional information for the RFP

You may also view Islands Trust Fund employment opportunities on the Islands Trust Fund Website.