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Executive Committee

Executive Committee Objective

The Executive Committee is comprised of the Chair of the Islands Trust and three Vice-Chairs, elected for three - year terms by Council from amongst its members. It carries out the daily business of the Islands Trust and reviews all the bylaws of the local trust committees to ensure compliance with the Trust object and policy statement.

The Executive Committee also acts as a local trust committee for that part of the Trust Area not included within any other local trust area. Trust Council's four standing committees; Local Planning Committee, Financial Planning Committee and Trust Policy Committee provide policy advice to Trust Council on Council's referrals and committee initiatives.

The Executive Committee has several functions:

It carries out the daily business of the Islands Trust (Section 4(3) of the Islands Trust Act );
It reviews all the bylaws of the local trust committees and Official Community Plan bylaws prepared by local trust committees within the Trust Area, before adoption, for compliance with the Trust object and the Policy Statement (Sections 21(1)(2) and 20);
It also acts as a local trust committee for that part of the Trust Area that is not within a local trust area (Sections 21(1)(b) and 21(5));
The Executive carries out any other duties that Trust Council directs (Section 21(1)(c)); and finally,
Executive Members also serve as Local Trust Committee Chairs.

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Roles and Responsibility

Bylaw Approval

To consider approval of all bylaws based on compliance requirements with the Trust's object and Policy Statement.
To review and provide recommendations to Trust Council on all Trust Council bylaws.

Trust Council

To work with the Chair in the preparation and facilitation of effective Trust Council meetings and to review and make recommendations on all Trust Council agenda items.
To serve as a liaison between all Council Committees and to coordinate inter-committee communication, follow up on Trust Council referrals and Committee submissions to Trust Council via the Executive Committee.
To assist Trustees, Council Committees, Local Trust Committees and the Chief Administrative Officer in resolving internal conflicts.
To ensure the Islands Trust's legislative adherence with Trust bylaws, policies, procedures and guidelines, and relevant provincial and federal legislation.

Legislation

To monitor legislation of the federal and provincial government through facilitating Trust input to relevant legislation proposals and the assessment of relevant new legislation.
To coordinate Council's legislative amendment program by maintaining a legislative change program of current and possible proposals recommending legislative changes to Trust Council.
To facilitate the development of protocol agreements with other agencies to maximize inter-agency cooperation to pursue the Trust's object.

Policy Development

To coordinate the Islands Trust policy development program and to review all policy matters presented to Council and to review all policy matters presented to Council.
To review and provide comment on management's operational procedures development.

Organizational Strategic Planning

To monitor the development and implementation of the Trust's work program function.
To coordinate the development, preparation and implementation of an organizational strategic plan.
To facilitate an ongoing Trustee training and orientation program.

Communications

To coordinate an effective agency liaison with external government, private and non-profit sector agencies.
To coordinate an effective public relations program through the development of targeted public communication efforts.
To maximize effective internal communications by facilitating opportunities for Trustees, LTC's, Council Committees, Trust Council and staff consultation and information exchange and provision of services and resources.

Trust Fund Liaison

To facilitate financing and service arrangement by the Islands Trust to the Trust Fund program.
To facilitate effective liaison between the Trust Fund Board and other Islands Trust entities.

Management Liaison

To facilitate feedback on the organization's and/or staff's performance via the Chief Administrative Officer and monitor appropriate follow up action by management.
To coordinate recruitment, appraisal, discipline and/or termination actions associated with the Chief Administrative Officer in consultation with Trust Council as required.
To review and provide input to Management's operational procedures, proposals, plans and issues.

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Meeting Schedule

All committee meetings will be held at the following location, beginning at 10 a.m. unless otherwise indicated: Islands Trust Office, 200 - 1627 Fort Street, Victoria BC V8R 1H8

January 26, 2010, 2 p.m. – 4:30 p.m.
February 9, 2010
February 24, 2010, 1 p.m. – 2 p.m.
March 2, 2010
March 9, 2010, 8:30 a.m. (tele-meeting)
March 23, 2010, 12:30 p.m., Hornby
April 6, 2010
April 27, 2010
May 11, 2010
May 18, 2010, 8:30 a.m. (tele-meeting)
May 26, 2010
June 1, 2010, 11 a.m.
June 15, 2010 - 5:15 p.m., Saturna
July 6, 2010
July 27, 2010
August 17, 2010
August 31, 2010, 2:30 p.m.
September 1, 2010, 10:30 a.m., Nanaimo
September 14, 2010 – 12:00 p.m., Bowen
October 19, 2010
November 2, 2010
November 23, 2010
December 7, 2010 – 11:30 a.m., Victoria

*Includes a meeting of the Executive Committee as a Local Trust Committee

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Meeting Minutes

Only adopted minutes are posted to the site.

2010 | 2009 | 2008 | 2007

2010

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2009

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2008

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2007

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Chair

Chair, Islands Trust Council

Mailing Address:
Islands Trust
200 - 1627 Fort St
Victoria, BC
V8R 1H8
Main: (250) 405-5151
Fax: (250) 405-5155

Vice Chairs

Vice Chair, Executive Committee

Mailing Address:
Islands Trust
200 - 1627 Fort St
Victoria, BC
V8R 1H8
Main: (250) 405-5151
Fax: (250) 405-5155

Support Staff

Chief Administrative Officer (Corporate Secretary) (250) 405-5160
Executive Coordinator (Deputy Secretary) (250) 405-5161
Secretary, Executive Office (250) 405-5164

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Contact Executive Committee

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