The Islands Trust Council welcomes people to share their ideas at its quarterly scheduled meetings.
You can address Council formally by (1) presenting a petition or by (2) making a presentation as a delegation; or informally, by participating in (3) town hall sessions or (4) by correspondence. All correspondence, formal delegation presentations and petitions are treated as a public record.
The process outlined is authorized by the Islands Trust Council Meeting Procedures Bylaw 101.
Three weeks prior to the next Trust Council meeting, please provide the Executive Coordinator, with the name and address of the person presenting the petition, a copy of the petition and a written request to address the Islands Trust Council. The maximum time of a petition before the Islands Trust Council is set by resolution of the Islands Trust Executive Committee before the Council meeting, or by resolution of the Islands Trust Council at the Council meeting. The normal time allowed is 10 minutes. Keep your petition presentation between 7-8 minutes allowing time for trustees to ask questions.
Tips for Making a Successful Presentation to Islands Trust Council.
Three weeks prior to the next Trust Council meeting, please notify the Islands Trust in writing of the name and address of the presenting organization (if any), the person speaking and the subject to be addressed. Your request to speak should be sent by mail or email to Executive Coordinator.
Seven working days prior to the quarterly Council meeting, send a copy of your presentation in digital format by e-mail to the Executive Coordinator. All delegation materials must be reviewed by Executive Committee prior to the Trust Council meeting.
The maximum time for an appearance of a delegation before the Islands Trust Council is 10 minutes. Keep your delegation presentation between 7-8 minutes allowing time for trustees to ask questions. This time may be changed if approved by the Islands Trust Executive Committee before the Council meeting, or by the Islands Trust Council at the Council meeting. To ensure it can complete necessary business at its meetings, Council reserves the right to limit the number of delegations it receives at any one meeting.
(3) Town Hall Session
An informal town hall session normally follows the formal delegations at each quarterly Council meeting. This is a chance for islanders to inform trustees about topics relevant to the whole federation. While no advance notice is required to speak at a town hall session, the time available will vary, depending on previously scheduled delegations. Typically 3-5 minutes is allotted per person.
Three weeks prior to the next Trust Council meeting, the correspondence should be delivered to the Executive Coordinator, along with a written request asking that the correspondence be considered by the Islands Trust Council.
Contact for more Information and Submissions:
If you require more information, or wish to send the Islands Trust Council a Petition, Correspondence or Delegation, please send your request by mail, e-mail or by fax to:
Attention: Lori Foster, Executive Coordinator
Email: firstname.lastname@example.org Telephone: (250) 450-5161
Email: email@example.com Main: (250) 405-5151
Fax: (250) 405-5155